Print a File

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If a printer is connected to your computer, you can print your Office files. For example, you might distribute printouts of a file as handouts in a meeting.

When you print a file, you have two options. You can send a file directly to the printer using the default settings or you can open the Office application’s Print screen to change these settings. For example, you might opt to print just a portion of the file, print using a different printer, print multiple copies of a file, collate the printouts and so on. (Printer settings vary slightly among Office programs.)

the File tab

Click Print

  1. Click the File tab.
  2. Click Print.
    The Print screen appears.
    A You can specify the number of copies to print using the Copies spin box.
    B You can choose a printer from the Printer drop-down list.
    C You can choose to print a selection from the file or specific pages using the Settings list.
    D You can access additional print options under Settings.
    E View a preview of the printed file here.
  3. Click Print.
    The Office program sends the file to the printer for printing.