If a printer is connected to your computer, you can print your Office files. For example, you might distribute printouts of a file as handouts in a meeting.
When you print a file, you have two options. You can send a file directly to the printer using the default settings or you can open the Office application’s Print screen to change these settings. For example, you might opt to print just a portion of the file, print using a different printer, print multiple copies of a file, collate the printouts and so on. (Printer settings vary slightly among Office programs.)
- Click the File tab.
- Click Print.
The Print screen appears.
A You can specify the number of copies to print using the Copies spin box.
B You can choose a printer from the Printer drop-down list.
C You can choose to print a selection from the file or specific pages using the Settings list.
D You can access additional print options under Settings.
E View a preview of the printed file here. - Click Print.
The Office program sends the file to the printer for printing.